STUDENT HANDBOOK 2009-2010

 

STUDENT IDENTIFICATION

 

Name: _______________________________________________________________________

Address: ______________________________________________________________________

Telephone: ____________________________________________________________________

Grade: ________________________                                    House:________________________

E-mail address: _________________________________________________________________

Blood Type: ___________________ Medical Insurance #:_______________________________

Illnesses or Allergies: ___________________________________________________________

 

In case of emergency, contact: ____________________________________________________

Relationship to Student: _________________________________________________________

Telephone (Home) :______________________________ (Work) ________________________

Name of Physician: ________________________________ (Tel.):_______________________

 

 

SCHOOL INFORMATION

 

School: ______________________________________________________________________

Address: ______________________________________________________________________

City/Town: ____________________________________________________________________

Telephone: ____________________________________   Fax:___________________________

 

I have read and I understand the contents of this agenda.

 

__________________________________________            ______________________________

                     Student’s Signature                                                  Parent/Guardian’s Signature

                                                                                               

Greaves Academy                       


Preparing Children for This World and the World to Come

 

 

 

 

TABLE OF CONTENTS

 

 

 

WELCOME AND INTRODUCTION......................................................................................... ....3

 

 

SCHOOL ADMISSION AND PLACEMENT ..............................................................................4

 

 

GENERAL PROVISION     ............................................................................................................5

 

 

POLICIES      ...................................................................................................................................6

 

 

MISCELLANEOUS POLICIES     ...............................................................................................13

 

 

 

 

 

 

 

 

 

 

GREAVES ADVENTIST ACADEMY

2330 West Hill Avenue

Montreal, QC H4B2S4

Telephone:(514)486-5092

Fax:(514)486-0515

Website: www.greavesadventistacademy.com

 

 

 

 

WELCOME

To

GREAVES ADVENTIST ACADEMY

 

 

Greaves Adventist Academy (kindergarten, elementary and secondary school) is an educational institution operated by the Quebec Conference, for the purpose of training children for the responsibilities of this world, and to prepare them for citizenship in the world to come.

 

 

INTRODUCTION

 

This handbook has been prepared for your use.  Read it carefully and know its contents as you are responsible for the rules and regulations outlined therein. Show it to your parents so that they can become acquainted with your school.

 

The staff and administration of this school are here to help you.  Be sure to have a pleasant year at Greaves Adventist Academy by providing yourself with time to think, time to study, time to understand, time to be friendly, and time to enjoy yourself.

 

Have a happy and successful year!

 

 

MISSION

 

 

GREAVES ADVENTIST ACADEMY, a Seventh-day Adventist institution, has for its mission the harmonious development of the mental, physical, social and spiritual faculties of the student in preparation for a life of service now and for eternity.  Through a Christ-centered education, it strives to achieve academic excellence.

 

 

VISION

 

 

GREAVES ADVENTIST ACADEMY aims to foster an environment of learning that challenges the student to reach his God-given potential, thus maintaining a superior standard of Christian education, which would serve as a model for other schools.

 

 

ADMISSION POLICIES AND REQUIREMENTS

FOR KINDERGARTEN, ELEMENTARY

AND SECONDARY

 

•                     To be eligible for Kindergarten, the child must be five years old on or before

            September 30. The child must not be older than five years and nine months.

•                     To be eligible for Grade 1, the child should be six years old on or before September 30.

 

APPLICATION FORM REQUIRED

 

Application forms (which are available from the Registrar’s Office) are to be completed for all students applying for admission.  Beginning Kindergarten and Grade 1 students are required to present proof of date of birth, proof of status in Canada, an application fee.   Academic records are not required for Kindergarten students.  All relevant records and documents are required at registration, for all other categories of students.

 

It is understood that in the application for admission, the student indicates his/her willingness to accept the regulations of the school as his/her standard of conduct.  Admission to this school is a privilege, not a right.

 

SPECIAL EDUCATION

 

Greaves Academy does not have the equipment or staff necessary for Special Education.  When Special Education teachers are added to the staff, the school will be able to accept students who have serious mental, physical, or social handicaps.

 

SCHOOL HOURS

ELEMENTARY:

The normal school day begins at 8:30 a.m. and ends at 3:25 p.m., Monday through Thursday. On Fridays, school begins at 8:30 a.m. and ends at 12:00 p.m.  Students may arrive no earlier that 8:15 a.m. each school day and must leave the premises by 3:45 p.m., Monday through Thursday. Fees will be charged for students picked up later than 4:15. On Friday school ends at 12:00 p.m., and students must leave no later that 12:15 p.m. sharp.  Supervision of the students will be the responsibility of the school during these hours only. (Parents and guardians of children in Grade 1 to Grade 6 who need to collect their children later than 3:45 p.m., must join the after school program.  Fees will be charged for students picked up later than 30 minutes after dismissal.

 

SECONDARY:

The normal school day begins at 8:30 a.m. and ends at 3:55 p.m., Monday through Thursday. On Friday, school begins t 8:30 a.m. and ends at 12:00 p.m.  Students may arrive after 8:15 a.m. each school day and leave the premises by 4:00 p.m. sharp, Monday through Thursday.

Students will only be allowed to stay later if they are participating in activities stipulated by the school.  On Friday, school ends at 12:00 p.m. and students are required to leave the premises no later than 12:15 p.m.

 

COLLECTION OF ACCOUNTS

 

It is the policy of the school that if a student’s account is ore than thirty(30)days in arrears, the student is sent home until the payment is brought up-to-date or arrangements for payment are made with the accountant.

 

Final Examinations: Students may be barred from taking final examinations if their accounts are not up-to-date. Satisfactory arrangements must also be made to clear up overdue accounts.

All severely delinquent accounts will be subject to referral for collection.

           

Transferring of Students Owing Accounts: All financial accounts must be brought up-to-date before any records are released.

 

GENERAL PROVISION

FIELD TRIPS

 

Permission slips must be signed by parents/guardians before children are allowed to go on field trips.  No child will be allowed to attend the field trip if a permission slip has not been signed and returned to the school on or before the required date.  Field trips are part of the curriculum.  Consequently, every student is expected to attend

                                                                                                                                               

VOLUNTEERS

 

Volunteers are welcome, since this gives meaning to the concept of “the community school.” Volunteers will be trained to work as teachers’ aids.  Their duties will be consistent with the needs of the classes in which they serve.

 

PARENT/TEACHER CONSULTATION

 

Elementary teachers are available for parental consultation by appointment only.  Parents wishing to meet with a secondary school teacher must make an appointment with that teacher before coming to the school.

 

SCHOOL CROSSING

 

A school crossing guard or monitor is available to assist students who must cross the street in the morning and following dismissal (corner of Sherbrooke and West Hill).  Students must obey the guard or monitor at all times.

                                                                                                                                               

 

POLICIES

STUDENT DISCIPLINE AIM

 

It is the chief aim of Greaves Academy to help students in developing high standards which will provide a firm foundation for good character-building.  In keeping with this aim, the school sets before its students definite principles and ideals.  In the process of character development, there are times when it will be necessary to take disciplinary action.  The administration believes that proper and effective discipline is a cooperative venture between the home and the school.  When each realizes this important fact, problems tend to be minimized.

                                                                                                                                               

REGULATIONS GOVERNING CONDUCT

In our efforts to outline what is considered unacceptable behaviour at Greaves Adventist Academy, the following list of serious violations is set forth.  This list is not comprehensive.

 

Level One Regulations: Level one regulations are minor.  If a rule is broken, the teacher will speak with the student about the rule and the disobedience involved.  If the teacher believes the student will reform by use of correction, he will not notify the office or the parent.  If the teacher believes the warning needs to be recorded, he/she will have the student write a description of what happened.

 He /she will then sign the form and send it to the office to be recorded.  When a warning is recorded, parents are notified by the teacher, and a copy of the misbehaviour form is sent to them.

 

Level Two Regulations: Level two regulations are intermediate rules that require a written record of the offence.  The offending student may then be sent to the office to a conference with the Principal and/or the Discipline Committee.  To resolve the rule violation, the student will have a detention.  After three (3) detentions, there will be a suspension.  If the student does not remain at school for detention, he/she will be suspended automatically.

                                                                                                                                               

Level Three Regulations: Level three regulations involve infractions that require students to be sent to the office for a conference with the Principal and or the Discipline Committee who will resolve the problem in one of four(4)ways: (1)one to three-day suspension and probation, (2)one to three-day suspension and probation with conference involving parents and student, (3)one to three-day suspension and probation with student being referred for professional guidance, (4)student referred to the School Board with the Administration’s recommendation that the student be withdrawn from the school.

 

DESCRIPTION OF REGULATIONS

Level One Offences

 

1.                  Fooling Around: Involvement in unsupervised sport activities before and after school

2.                  Loitering: The unassigned use of an area (roaming the halls, prolonged stays in the washroom, etc.)

3.                  Littering: Intentional dropping or throwing of items and not picking them up.

4.                  Boisterous Behaviour: Excessive loud and obnoxious behaviour (yelling in halls etc.)

5.                  Running: Anything other than normal walking in the building or in designated areas.

6.                  Non-completion of Disciplinary Assignment: Failure to fulfil any assignment or agreement made as a result of misbehaviour (failing to fulfil debts of any kind to fellow students or school personnel).

7.                  Chewing Gum Chewing or providing gum for others (acceptable food items should be eaten only at the appropriate times and places).

8.                  Disrupting Class: Words, actions or non compliance with requests made by teachers which cause the learning environment to become unsatisfactory.

9.                  Walkman: The use of walkmans, CD players, MP3, cameras, unless authorized by a teacher, on the campus is strictly forbidden.  Use of cell phones in class is also forbidden.

 

Level Two Offences

1.         Uniform: Violation of the uniform code.  Violation of uniform three (3) times, there will be a detention.  After three (3) times, there will be a suspension.       

2.         Tussling: Hitting, shoving, punching, kicking, slapping or grabbing in a serious and dangerous manner.

3.         Tardiness: Late arrival at any assigned place, three (3) times, there will be a detention.                                                                                                                  

4.         Minor Vandalism: Acts which deface but do not destroy school property.  These are acts which create temporary inconvenience in a learning environment (putting gum at inappropriate places, wetting down with water pistols, hurling snowballs inside/outside buildings, etc.)

5.         Inappropriate Language: Swearing or using unacceptable language to others. (Speaking or acting with the intention to deceive constitutes a lie).

6.         Forgery: Signing another person’s name without permission from that individual.

7.         Disrespect: Speaking or behaving in ways which show disrespect towards adults or other students

8.         Cheating: Copying answers from another student’s homework and other assignments is cheating.  Students caught cheating in exams will automatically fail the exam (notes or answer papers should not be used during exams)                                    

9.         Skipping Classes: Absence from an assigned class without permission.

10.       Unauthorized Printed Materials: Items not conducive to classroom learning are not permitted.  Possessing, reading, selling or distributing obscene literature is a violation of the school’s discipline code.

11.       Campus Leave: Unauthorized campus leave is an infraction.

 

Level Three Offence

1.         Theft: Removing or using property belonging to the school, a teacher or a student without the permission of its owner.

2.         Controlled Substances: Actual possession, use, transfer or sale of drugs, alcohol, cigarettes or drug-related substances.

3.         Fighting or Assault: Violent body contact or words written or stated which harm or have the potential to harm someone physically or emotionally.

4.         Vandalism: Destruction that has permanently damaging effects upon the school or private property.  (School property includes property owned by the school, employees, or loaned for school use by someone else).  Vandalism also includes: the making of a mess, such as graffiti, sprayed paint, etc.

5.         Outlawed Materials: The use of materials that are dangerous to the health and safety of students, faculty and guests of the school.  (This would include matches, fireworks, chemicals, firearms, knives etc.).

6.         Insubordination or Abusive Language or Gestures: A belligerent or abusive act, statement or gesture that is directed at any employee of the school, which involves more than a simple refusal to do something.

7.         Unsafe Behaviour: Actions that endanger the health, safety or welfare of the students, faculty or guests of the school. (Failing to behave in harmony with the published safety procedures, and use of physical education equipment without teacher supervision, direction or approval).

8.         Bullying Others: Any attempt to violate another student’s rights that is against the school Regulations or against the law; covering up for a student who has done something that is not right and in violation of the school rules.

9.         Aiding and Abetting: Urging another student to do something that is against the school regulations or against the law; covering up for a student who has done something that is not right and in violation of the school rules.                                                                           

10.       Stealing: Taking money, bus-passes, articles of clothing and other personal belongings, without prior knowledge and consent of the owner

11.       Taxing: Obtaining money or favours from other students by force or intimidation.

 

 

LEAVING THE PREMISES OR CLASSROOM

 

During school hours, students are not permitted to leave the school grounds without authorization.  If a student is absent from school without permission, his/her parents will be notified.  The school will not assume further responsibility for that student.

 

CLASSROOM/CORRIDOR COURTESY

 

Students are required to pass through corridors quietly and to be considerate of others in the halls and classrooms.  Trash is to be discarded in the containers provided.  It is the responsibility of each student to help keep the school clean by picking up paper or other forms of garbage from the floors.  Students should abstain from running and screaming in corridors.

 

DISCIPLINE CODE

 

VIOLATION

 

A formal notice is given to students advising that they failed to comply with a certain policy or rule of the school.

 

DETENTION

 

Students may be detained after school for a period not exceeding one hour.  Parents will be informed prior to the detention of any student.  Detention will be given for the violation of one or more school rules.

 

 

PROBATION

 

A student may be put on probation, and thus under close scrutiny, as a result of violating school policies, rules or regulations.  After a designated period of time, if the student’s behaviour has not improved, stronger measures may be recommended.  A student on probation may be denied participation in certain regular and or extra-curricular activities or functions.

 

SUSPENSION

 

Suspension is the temporary prohibition of a student from attending class or school functions for a designated period of time.

 

DISCIPLINARY REPORT

 

Violations of written codes of conduct or classroom rules will be reported to Parent/Guardian in writing.   Upon receipt of that report, each parent /guardian must communicate immediately with the Principal.  Three (3) reported violations constitute an automatic suspension.

 

EXPULSION (DISMISSAL)

 

Expulsion is the permanent dismissal of a student from attending Greaves Adventist Academy.  This is usually done on the recommendation of the school faculty or the School Board.

 

DAMAGE TO SCHOOL PROPERTY

 

The assessed cost of damage to school property, resulting from the action of a student, will be the responsibility of the parent.

 

DISCIPLINARY AUTHORITY

 

DISCIPLINE

 

The school assumes the responsibility of helping to guide and direct children toward the development of self-discipline.  Teachers must maintain discipline in order to instruct children. 

No disruptive behaviour will be allowed in the classroom, and teachers will make every effort to avoid bodily harm of one child upon another.  The temporary removal of a disruptive child from class activities, i.e. specified time out of the classroom, may be employed to restore order.  Through proper discipline, severe punishment will be avoided

 

COUNSEL OR PROCESS CORRECTION BY STAFF

OR ADMINISTRATION

 

Each student that violates a rule or regulation of the school is advised to enter a period of counselling with the teacher involved and/or the principal.  When necessary, the help of parents, sponsors, or guardians will be requested.  It is expected that these consultations will create an understanding by the student of the need to obey the policies, rules and regulations of the school.

 

 

Failure to keep the above-mentioned appointments may jeopardize the student’s status.  At appropriate levels, the counselling and/or correction of the student may involve one or more of the following: Detention, Probation, Suspension, and Expulsion.

 

                                                                                                                                   

A student may be considered ineligible to continue his/her education at Greaves Adventist Academy for continuous violation of school rules.

 

PARENTAL RIGHT TO APPEAL

 

Any disciplinary action may be appealed by a parent, sponsor, or guardian through written contact with the school principal.  If satisfaction does not result, the parent, sponsor, or guardian may request a further appeal to the School Board through its chairperson.  All decisions of the School Board at this point are final.

 

CONTINUOUS DISCIPLINARY PROBLEMS

 

Students with continuous disciplinary problems will be referred to the school board.  A student who finds himself/herself out of harmony with the policies of the school, who is uncooperative, and/or whose attitude gives evidence of an uncontrolled nature, may be advised to withdraw.

 

SOCIAL TESTING – REFERRALS

 

If observations indicate a need for testing, the test will be administered at the school, if possible, or parent and child will be referred to an appropriate agency.

 

TEMPORARY WITHDRAWALS

 

No child will be allowed to withdraw from school on a temporary basis without written prior requisition from the parent/guardian.  This request must contain the reason for withdrawal, length of absence, and the proposed date of return.  The principal reserves the right to deny or permit such requests.                                                                  

 

DRESS CODE

 

Uniforms

The school uniform must be worn, neatly, at all times.  The uniform must be purchased at LOFT DES ENFANTS.

 

SNEAKERS

 

Sneakers are not to be worn, except for gym or in case of emergency.  In an emergency, parents are required to send a written not to the teacher.

 

 

JEWELLERY

 

The wearing of jewellery (rings, nose rings, earrings, chains, bracelets, ankle lets) on the school grounds during school sessions, before or after school, or during school functions is strictly forbidden.  Jewellery worn to school, by students, will be permanently confiscated.  The school declines all responsibility in case of loss of jewellery items.

 

HAIR

 

The school reserves the right to refuse a student admission to class if that student’s hair style is regarded as unacceptable.

 

MAKE-UP

 

Students are not permitted to wear lipstick or coloured nail polish to school nor school functions.

 

 

INSURANCE AND EMERGENCY

 

INSURANCE

 

Each child will be insured through the school’s group policy.  This coverage is required to protect against accidental injuries during school-related activities.

 

FIRST AID TO STUDENTS

 

The staff of the school will respond to non-emergency type of injuries.  If a child is injured and requires first aid, the parent will be notified of the procedure followed and the type of first aid applied.

 

FIRST AIR PLAN – MINOR INJURIES

 

Equipment and supplies: to include, nut no be limited to band-aids, gauze, adhesive tape, hydrogen peroxide, or other cleansing solution, antiseptic cream, cot, clean sheets, blankets, etc.

 

LOCATION OF HEALTH CARE OFFICE

 

The health care service is located in the secretary’s office.

 

                                                                                                                       

HEALTH SERVICE REFERRAL

 

Should a student become ill during the day, he/she must get a health service referral slip from the teacher for that period, and report to the secretary’s office.  Children who are known to be ill should be kept at home.

 

 

COMMUNICABLE DISEASES

 

If symptoms of any communicable disease are observed, the child will be quarantined, and the parent/guardian notified.  If necessary, proof to the contrary will be required.  No child with any form of diagnosed communicable disease will be allowed to attend school during the contagious period, for that disease. All parents will be notified in writing if and when such diseases have been introduced into the school.

 

DISPENSING MEDICATION

 

No teacher or aide should dispense any form of medication to any child, whether prescription or non-prescription drug, including baby aspirin.  If, however, a child is on medication that must be given during the school day, the parent or guardian must deliver the medication in person to the office with a written request for dispensing that medication.  The container shall be clearly labelled with the child’s name and written instructions for dispensing it.  The medication will be kept in a locked closet and only one adult will be responsible for dispensing it to the child.  That person shall fill in the dispensing chart on a daily basis, and destroy or return unused portions to the parents.

                                                                                               

MISCELLANEOUS POLICIES

CHILD ABUSE

 

Suspected child abuse cases will be reported, by the teacher, to the principal, who will communicate with the Youth Department in Montreal.

 

GRIEVANCE PROCEDURES

 

Parents wishing to air a grievance must first speak to the child’s teacher.  If there is no satisfactory conclusion, the principal should be consulted.  If, after the principal has investigated the matter and has held a conference with all parties concerned, and there is no mutually agreeable solution, the parents can present their grievance, in writing, to the Education Committee.  The Committee will discuss the matter and seek to make a decision in the child’s best interest.  The Education Committee’s decision is final and all parties must abide by it.

 

CAR PICK UP

 

Parents with cars are encouraged to park across the street.  Double parking in front of the school or parking in front of residents’ driveways, is prohibited and punishable by law.  The school declines all responsibility in case of accidents.

                                                                                                                       

SCHOOL CANCELLATION

 

Cancellation of school sessions at Greaves Adventist Academy due to storms or other emergencies will be broadcasted over the radio stations CFCF-AM 60, Q92, and CJAD 800.

                                                                                                                       

TELEPHONE

 

The school telephone is for school business.  Students should not be called out of class except in cases of extreme emergency.  Students are not allowed to use cellular phones on the school premises.

 

FIRE DRILL

 

Organized fire drills are conducted for the safety of students.  All students must leave the building quietly, at the closest exit.  Fire directions will be posted in an appropriate place (beside the door used to enter the room) and should be followed.  In case the regular route is blocked, the alternate route must be used.

 

SCHOOL LUNCH PERIODS

 

Because this school is operated by the Seventh-day Adventist Church, parents are expected to cooperate in seeing that neither PORK products nor intoxicating beverages are placed in students’ lunches.

                                                                                                                                   

 

TRANSPORTATION

 

Since Greaves Adventist Academy does not own a school bus, transportation is available through the public transportation system.  The STCUM is providing a “Special” bus parked where the 105 bus is parked) from VENDOME METRO, to transport our students directly to the school. The first bus will leave the METRO at 8:13a.m. And the second bus at 8:23 a.m.   At 4:05 p.m. – Monday to Thursday, the bus will pick up students from Greaves Academy and take them to the METRO.  On Friday, the bus will leave the school at 12:10 p.m. for the METRO.

 

TRANSFERS/REFERRALS

 

All children transferring from Greaves Adventist Academy must submit a written request to the principal.  All financial accounts must be brought up-to-date before any records are released.

 

TRANSCRIPT AND MEDICAL RECORDS REQUESTS

 

Parents or guardians needing transcripts and/or copies of other records must make a request at least one week in advance.  If records are to be mailed from the school, self-addressed, stamped envelopes must be provided by the parents/guardian.  The first transcript is free, but a fee of

$3.00 will be charged for each copy thereafter.

 

SMOKING/DRUGS

 

No smoking is allowed on premises.  Alcoholic beverages and non-prescribed drugs will not be permitted either.

 

MINIMUM CONDITIONS FOR FAMILY PARTICIPATION

 

In order for Greaves Academy to operate at optimum effectiveness, the school must have the cooperation of the parents.  Parents are therefore asked to abide by the following regulations:

1.         Each parent who intends to retain his/her child at Greaves Adventist Academy for the

Next school year, must complete a continuation form during the month of January.  Enrolment cannot be assured for the child unless this is done.

2.         Each parent must ensure that his/her child adheres to the MUCTC and/or private bus regulations of safety and conduct, if the child uses the bus to get to and from school.

3.         Parents are required to make personal visits to the school at least four (4) times per year (two during the first semester, September through December; and two during the second semester, January through May) for the conferences with teachers or the principal.

4.         Parents are expected to attend conferences, when requested by the teacher and/or principal, regarding a student’s academic and/or behavioural progress.

5.         A parent or some responsible adult should be accessible by telephone in case of emergency.  If there is a change in a student’s telephone number and/or address during the school year, parents are responsible for notifying the school.

6.         Parents are encouraged to become involved in other school-related activities of Greaves Adventist Academy, such as: Home and School Committee meetings, recreational events, and field trips.  Children’s academic success is greatly influenced by parental involvement in homework activities.

7.         Parents are encouraged and expected to volunteer at least twelve (12) hours per school year for special projects and other activities at the school.

 

ATTENDANCE POLICY

 

 

GENERAL INFORMATION

 

Parents will receive a telephone call from the office of Greaves Adventist Academy on the day of an absence, if parents have not informed the school.

 

EXCUSED ABSENCES

 

Illness is a valid reason for absences.  Emergency absences will be considered on an individual basis.  Students are allowed to make up all work missed during an excused absence.  It is the student’s responsibility to contact teachers for assignments.

 

TRAVEL TIME

 

Students should not take more holiday time for travel than that which is allotted.  However, in extreme cases, if extra time is required, it can be granted, but, it will be counted as an un-excused absence.

 

PROCEDURE AFTER ABSENCES

 

If a student is absent from a class, he/she must, after returning to school, present  a written excuse signed by a parent/guardian, and/or presentation of a written excuse signed by a parent/guardian, and/or a medical certificate.  This slip is to be presented to the teacher(s) so that the student may be allowed into class, and take the missed quizzes and tests.

 

MISSING EXAMINATIONS OR TESTS

 

 Missed examinations or tests will be rescheduled for the following reasons only: